One of the key responsibilities of HOA management is enabling residents to vote on important matters like Bylaws, Board approvals, and nominations. However, the process often becomes a hassle with the distribution, collection, and counting of paper ballots. As technology evolves, many HOAs are turning to online voting solutions to save time, resources, and money when it comes to important voting decisions. La Maison Club, a 64-unit condo complex in Naples, Florida, recently adopted AssociationVoting’s Online Voting Software for their election. This implementation streamlined the voting process for residents, all while upholding the highest standards of security and convenience. But how can an online voting solution work most effectively for an HOA?
When La Maison Club was looking for a solution to enhance their resident’s voting experience, their management’s main goal was to ensure an easy-to-use and intuitive digital platform for residents to cast ballots. In addition, La Maison Club was also searching for a solution that upholds Florida’s rigid requirements surrounding online voting. In their quest to find such a resource, management decided to check out AssociationVoting’s Online Voting Software using a Free Trial Subscription because the platform seemed user-friendly and it abided by many important security features like IP tracking, login failure reports, voter authentication, and more to keep in congruence with Florida’s laws. With a free trial, test team members gain access to all the features of a normal election. This process allows the team to test out ballot set up, cast votes, and try out the reporting features to ensure it aligns with their organization’s needs. Rudy Wedenoja, Secretary of La Maison Club’s HOA, noted his positive experience with the demo election:
“I contacted [AssociationVoting’s] sales team during my research and found them very responsive and knowledgeable. The AssociationVoting solution looked to be easy to use and had all the functionality we needed and more. Best of all was the value for the $. I used the demo system to test out the functionality and to familiarize myself with the product.”
– Rudy Wedenoja, Secretary, La Maison Club, Inc.
Once La Maison Club’s free trial offer concluded, the HOA decided to purchase AssociationVoting’s Single Election License for their membership of under 126 voters. Along with the online ballot, this license also gave La Maison Club’s Voting Admin the ability to send one election announcement email and one election reminder email. The reminder email is a handy tool for nudging voters who haven’t yet cast their ballot, ensuring maximum participation.
To kick off their online voting process, the Voting Admin at La Maison Club set up their ballots with ease. La Maison crafted and uploaded the ballot questions and voting options, while also customizing the design to reflect their HOA’s logo and colors, creating a more personalized and engaging election experience for voters. Rudy Wedenoja, Secretary for La Maison Club went on to share his experience setting up his HOA’s ballots:
“When I was setting up for our election, I found the support I received some of the best I have ever gotten on a product. [AssociationVoting’s] extensive collection of videos were simple to follow. When I had to reach out to [the] support team either through email or phone, they were incredibly responsive even getting a response to a non-urgent question on a Sunday.”
– Rudy Wedenoja, Secretary, La Maison Club, Inc.
Once the ballots were prepared and ready for distribution, an election announcement email was sent to voters, providing all the essential details: how to access their ballots, the election start and end dates, and more. As the election kicked off, voters effortlessly logged into their accounts to cast their votes. Throughout the process, the Voting Admin had a clear view of which residents still needed to submit their ballots through the Admin Portal. With the help of AssociationVoting’s email reminders, Admin could send timely notifications, ensuring every voter had the opportunity to make their voice heard before the election closed. La Maison Club’s voting window eventually closed, and Rudy Wedenoja was thrilled with how simple the entire process was for him as the HOA’s secretary and his residents. He shared the following details:
“The election went very smoothly. Only one owner directly contacted me and since most of our owners are over 65 that is a testament to how user friendly the design is. Several users lost their login credentials but were able to follow the instructions on the website to have them resent with no involvement from me.”
– Rudy Wedenoja, Secretary, La Maison Club, Inc.
When your HOA selects AssociationVoting for its online voting needs, you’re guaranteed best-in-class support, top-tier security, and budget-friendly pricing, regardless of the plan. For HOAs, it’s essential to have voting software that makes it easy for residents to log in and cast their ballots. That’s why AssociationVoting offers a comprehensive set of Help Articles and step-by-step instructions to assist with password resets, login support, and troubleshooting should any issues arise. Our Support Team is dedicated to continually serving our customers and their needs, ensuring a seamless and positive experience for all users.
Overall, AssociationVoting’s Online Voting Software helped alleviate the hassle of distributing, collecting, and counting paper ballots for La Maison Club. From testing out the software with AssociationVoting’s free trial to closing the election and examining the voting reports, La Maison simplified their online voting process for their residents and their Board members. Unlock the full potential of your HOA by implementing AssociationVoting’s Online Voting Software and discover the incredible benefits that come with it!