Features

The AssociationVoting ballot is easily set-up in minutes and includes an unlimited number of positions, candidates, and propositions. Standard ballot features include:

• Voters sign into their personalized ballot with secure voter credentials such as member ID, email, and unique password.
• Easy ballot set-up within minutes! Don’t start from scratch – AssociationVoting saves your previous year’s settings (including voters, candidates, groups, bylaws) to get a jump start on this year’s setup!
• Secret ballots support anonymous voting.
• Our ballot template supports positions (office/candidate), propositions / bylaws, and slate approval.
• New! Randomized display order of candidates on the ballot positions (optional).
• Ballot positions include candidates, candidate photos inline, candidate biographies, as well as specific instructions, such a maximum vote count for the position (e.g. Vote for no more than three of the following:)
• Voters can write-in candidates where permitted by the Voting Manager administrator. Write-in limits can be setup by the Voting Manager as well.
• No limit to the number of offices/candidates or propositions on a ballot.
• Show bylaw language changes in the proposition details.
• Personalized ballots based on district, region, or sub-group membership with no per-ballot fee.
• The ballot includes your personal welcome message and any special instructions to your voting community, as well as a custom post-vote Thank You message.
• Your Association Branded ballot including your logo, URL, and color scheme.
• 24/7 voting window available. Server monitoring ensures the election is available at all times, anywhere in the world!
• Support form for Voters needing voting assistance. All member communications go to the Association.
• Our ballots are Smartphone compatible – iPhone, Android & any smartphone that offers a web browser meeting HTML compliance standards.
• Optional Voter Confirmation Page provides voting details for the voter’s cast ballot, as well as an emailed Voting Receipt confirming all selections on the voting record!

With the Voting Manager secured web portal, the election administrator can set-up the ballot with personalized messages and upload the membership database quickly and easily. The AV Voting Manager area includes the following standard features:

• Supports any number of voters per election. Standard pricing is based on 5,000 member base maximum.
• Manage your member database – upload your members and groups for voting, set the voter credentials such as member ID, email address, name, or unique password. Easily add or remove voters based on last-minute dues processing.
• Easy step by step process to build your ballot, with convenient WYSWYG functionality to provide stylized formatting to biographies and CVs. Repeat elections are even easier with our Clone Your Past Election feature.
• Create group-specific ballot items and build optional scoring weights for groups. (e.g. Group 1 votes count as 0.5, Group 2 votes count as 2.0 and Group 3 votes have the default weight of 1).
• Add biographies and inline candidate photos. Add a photo that appears right next to the candidate’s name (We suggest 150 pixels by 180 pixels). Ballot positions includes candidates, candidate biographies, as well as specific instructions, such a maximum vote count (e.g. Vote for no more than three of the following: )
• Upload individual voter scoring weights (e.g. Jonathan Brown’s 1 vote counts as 3.25, and Deborah Shek’s 1 vote counts as 2.35, etc.). Perfect for HOAs and POAs with timeshareowners!
• Optional per-position candidate write-in fields.
• Present stylized ballot issues or propositions to draw attention to changes and instructions (i.e. draw attention to specific bylaw language changes).
• Personalized ballots based on district, region, or sub-group memberships with no per-ballot fee.
• Ballot preview. Preview the ballot items in the manager area as you edit the ballot, and see the ballot items exactly how your voters will see them.
• Complete edit capabilities. Create a welcome message and any special instructions to your voting community, as well as a custom post-vote Thank You message.
• Test run your ballot prior to the election! With the one-click “Clear All Votes” functionality and editable election window (start & end dates), the Voting Manager can smoothly test the voter experience with the Association Management Team prior to the election.
• 24/7 Voting Manager access to make changes to the ballot or membership before and during the election. Server monitoring ensures the election is available at all times!
• Download a file of all Non-Voting members prior to the election close, to create a last-minute “remember to vote” mass-email reminder. Optionally AssociationVoting can manage your reminder emails with a purchasable Add-On
• Supports most global time zones.
• Toll-Free Technical support for all voting manager questions.

• See the number of ballots cast and in-progress ballots online at any time in the Voting Manager.
• Quorum Charts and Reports keep you up-to-date on meeting your quorum.
• Real-time vote tallies available online as well as a detailed audit of the election in the voting record summary PDF to track election progress!
• Access a list of voters and non-voters as well as a list of ballots in-progress in real time!
• Secret Ballot reporting shares voting results and each ballot cast without sharing voter identification.
• Easily share the election results with a shareable link to the Results report or send an email at the close of the election with results included.

We update our software based on customer feedback and introduce often-requested features regularly. However, your organization might have election requirements that are unique. We can handle that. We can customize the voting software to fit your particular needs!

The customization is charged at an hourly rate and we will have a sales engineer discuss your requirements with you up front so you can make an informed decision.